How to Import the Timetable from ASC Timetable as XML Format


Importing a timetable from ASC Timetable in XML format into the Edunation allows for efficient and accurate scheduling. Follow the steps below to ensure a seamless import process.

Step 1: Generate the XML File from the ASC Timetable

  1. Open the ASC Timetable on your computer.

  2. Ensure that the timetable is fully configured with all subjects, teachers, classrooms, and lesson periods.

  3. Click on File > Export.

  4. Select XML format as the export type.

  5. Choose a location on your computer to save the file and click Save.

Step 2: Navigate to the Import Section in Edunation

  1. Log in to your Edunation account as an administrator.

  2. Go to Account Settings > Timetable Settings > Import File.

  3. Select the academic year for which you want to import the timetable.

Step 3: Upload the XML File

  1. Click the Click to Browse button to upload the exported XML file.

  2. Select the appropriate context (e.g., School, Department, or Specific Grade).

  3. Ensure that the encoding is set to Auto to avoid data formatting issues.

  4. Click Next to proceed.



Step 4: Map Data Fields

  1. Edunation will display the extracted timetable data.

  2. Match the imported fields with existing Edunation fields:

    • Days of the week (e.g., Sunday, Monday, etc.).

    • Subjects (e.g., Math, Science, English, etc.).

    • Groups (Classes) (e.g., Grade 1-A, Grade 2-B, etc.).

    • Teachers (Ensure teachers are assigned correctly).

  3. Click Next to continue.




Step 5: Validate and Review the Data

  1. Edunation will show a summary of the imported timetable.

  2. Check for any errors or missing information (e.g., unmatched subjects or unassigned teachers).

  3. Use the Show Unmatched Only option to identify potential issues.

  4. Make necessary corrections and click Next.




Step 6: Finalize the Import

  1. Choose when the schedule changes should take effect:

    • Immediately (Today’s date)

    • From the start of the year

    • From the semester start

    • A specific date

  2. If needed, select the Merge Consecutive Lessons option.

  3. Click Finish to complete the import process.



Step 7: Verify the Imported Timetable

  1. Navigate to Manage Timetable under Timetable .

  2. and Review the timetable and confirm that all periods, teachers are correctly assigned.

  3. Make manual adjustments if needed.


Troubleshooting Common Issues:
Subjects are missing → Ensure subject names in ASC Timetable match those in Edunation.
Teachers are not assigned → Verify that teachers exist in the Edunation and are mapped correctly.
Groups do not appear → Confirm that class groups are already created in the Edunation.
File upload errors → Check the XML file format and re-export if necessary.By following these steps, you can successfully import and set up your school timetable using ASC Timetable’s XML format within Edunation.